01
Sales admin re-keying orders
Purchase orders arrive as PDFs and emails, and each line is typed into the ERP, slowly and with mistakes.
Manufacturers & distributors
AI automation for manufacturing
Spend less time rekeying orders, quotes and inventory updates.
We help manufacturers and distributors connect documents, spreadsheets, ERP records and approvals, so RFQs, purchase orders, stock updates and reporting move more consistently through the business.
No upfront consultation fee. Free discovery and a free tailored proposal.
RFQ to draft quoteExample run
- RFQ receivedEmail with item list and delivery date
- Specs readItems matched to your product codes
- Price and stock checkedFrom your price list and ERP
- Draft quoteCommercial prices for sales to approve
Where this helps
Orders keep coming. The re-keying never stops.
Orders, quotes and stock updates arrive by email, WhatsApp and portal, and someone types each one into the ERP or a spreadsheet.
See what changes for each team ↓
02
Sales teams building quotes by hand
Specs, price lists and stock are checked manually for each RFQ, so customers wait for a price.
03
Operations managers chasing stock figures
Stock differs between the ERP, the store and spreadsheets, and open supplier POs are tracked in one file.
04
Managers waiting for reports
Production and sales numbers are stitched together each week, so decisions run on stale data.
Workflows we automate
Order-to-quote workflows, connected to your ERP.
The top workflows for manufacturers and distributors. We build software integrations, not physical scanners or industrial hardware. Pick a team to see what changes day to day.
- RFQs and specs read for youEach RFQ and its specs are read and the items matched to your product codes, so nobody retypes them.
- Draft quotes from your price rulesPricing rules and stock are checked to prepare a draft quote, so customers wait less for a price.
- Sales approves every priceA salesperson approves commercial prices before the quote is sent and the ERP is updated.
TriggerAn RFQ arrives by emailSpecs and drawings attachedAISpecs read, items mappedMatched to your product codes
ActionPrice and stock checkedFrom your price list and ERPYour teamSales approves the pricesNothing is sent before approval
ActionQuote sent, ERP updatedCustomer record updated too- Orders read, not retypedPOs from email, forms or portals are read line by line and logged, instead of keyed in by hand.
- Checked against your rulesCustomer, price, stock and delivery details are validated, and anything unclear is flagged for your team.
- Sales orders created in your ERPChecked orders go into AutoCount, SAP or your ERP, where its API or import route allows, and the customer is told.
TriggerA customer PO arrives by emailPDF with line items and dates
ActionLogged and matchedTo the right customer accountAILine items readProducts, quantities, delivery dates
Your teamIssues go to sales adminStock or price problems flagged
ActionSales order createdCustomer told by email- Stock kept in step across systemsERP, store and spreadsheet figures are synced on a frequent schedule, within what each system allows.
- Low stock flagged earlyItems likely to run short are flagged to the buyer before they hold up an order.
- Mismatches go to a personDifferences and failed syncs alert a named person instead of overwriting records.
TriggerThe scheduled stock sync runsERP figures pulled on your scheduleActionFigures comparedERP, store and sheet countsAIShortfalls and mismatches foundItems likely to run short
Your teamMismatches to a named personRecords are not overwritten
ActionLow-stock alert sentTo the buyer, with the figures- Open POs tracked in one placeEvery open purchase order is tracked against its due date, not in one person's spreadsheet.
- Overdue orders chased on scheduleSupplier follow-ups go out on the schedule and wording you set, with replies logged.
- The buyer approves reordersReorder quantities wait for the buyer to approve before a draft PO is created.
TriggerA low-stock item is flaggedFrom the scheduled stock syncAIShortfall and open POs checkedLikely gap set out for the buyer
Your teamBuyer approves the quantityNothing is ordered without approval
ActionDraft PO createdIn your ERP, ready to issueActionSupplier follow-up setChased if not confirmed on time- One dashboard from your systemsOutput, orders, stock and sales in one view that refreshes, instead of a weekly spreadsheet rebuild.
- A short summary each weekWhat changed in orders, output and stock, written up and ready before the week starts.
- Alerts when figures moveA message to the manager when orders, output or stock pass the line you set.
TriggerWeek's figures pulledOutput, orders, stock and salesAISummary writtenWhat changed since last week
ActionDashboard refreshedOn the schedule you setYour teamManager reviewsAlerted if figures pass a line
ActionReport in the inboxNo weekly spreadsheet rebuild
Our work
Manufacturing workflows, from RFQ to stock.
Solution showcases for quotations, stock reconciliation, supplier onboarding, field jobs and e-invoicing, mapped step by step.
Solution showcasesAll solution showcasesView all →
Manufacturing
Quotation software and RFQ automation
Multi-item RFQs read from email, matched to your catalogue and priced by your rules, ready for sales to approve.
See the workflow →
Manufacturing
Stock reconciliation automation
Stock matched across warehouse system, ERP and order portal every night, with variances sent to the stock controller.
See the workflow →
Corporate
Vendor management system for supplier onboarding
Vendor forms and documents checked, duplicates caught and approvals routed, with suppliers created in your ERP.
See the workflow →
Field Services
Field service management software: job sheet to invoice
Completed job sheets, photos and sign-off become a draft invoice the same day, with extras approved by a supervisor.
See the workflow →
Finance & Accounting
MyInvois API integration for AutoCount and ERPs
Invoices pulled from AutoCount or your ERP, checked, submitted to LHDN by API, with rejections sent to staff.
See the workflow →
Scope and cost
Tailored scope, private quote.
Start with a free discovery consultation. We prepare a tailored initial plan and proposal with a private quote before any build starts. These are the factors that shape it.
ERP and tools we often connectSAPAutoCount
QuickBooks
XeroGoogle Sheets
AirtableGmail
Google Drive
WhatsApp
Make
Zapier
n8n
SAPAutoCountQuickBooksXeroGoogle SheetsAirtableGmailGoogle DriveWhatsAppMakeZapiern8nERP and system access
Which ERP or inventory system you run, and what its API, import route and licence allow.
Master data quality
Clean product codes, price lists and customer records make matching reliable. Gaps need fixing first.
Document variety
How many RFQ and PO formats arrive, and how consistent the specs are.
Pricing and approval rules
Discount bands, customer-specific prices and who approves commercial terms.
Systems to keep in step
ERP, store, accounting and spreadsheets, and how often each needs to update.
Volumes and hosting
Orders and RFQs per month, plus your infrastructure or a managed server.
Control and data
Commercial decisions stay with your team.
We agree these with you before anything goes live.
Prices approved by sales
Draft quotes wait for a salesperson to approve commercial prices before they are sent. Orders outside your rules are flagged rather than processed.
System access and data
Each workflow gets only the ERP and document access it needs. Data handling, AI providers and hosting are confirmed per project.
Stock and sync limits
Stock accuracy still depends on goods movements being recorded. Mismatches and failed syncs alert a named person instead of overwriting records.
Guides
Guides on this
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All insights
FAQ
Manufacturing automation questions.
Straight answers about scope, data, ownership and support. Can’t find yours? Ask us directly below.
What can AI automation do for a manufacturing or distribution business?
It handles the manual work that slows you down: reading incoming orders, keeping stock records in step across systems, preparing draft quotes and RFQ replies for approval, chasing suppliers and purchase orders, and turning production and sales data into live reports. Your team spends less time re-keying data and more time making and shipping product.
Will it work with my ERP, spreadsheets and other systems?
Usually, yes. We connect to your ERP, accounting tools, spreadsheets and inventory systems where their APIs and your access permissions allow it, so orders, stock and production data move between them with less manual re-entry. Results depend on ERP access and clean master data, which we check during discovery.
Can it automate order processing?
Yes. Orders that arrive by email, form or portal can be read, validated against your rules and logged into your systems, with stock checked and confirmations prepared. Anything unclear or outside your rules is flagged for your team, so fewer orders wait in an inbox for someone to type them up.
Can it keep inventory and stock levels accurate?
It can help. The system keeps stock figures in step across your store, ERP and spreadsheets on a frequent schedule and flags low-stock items, which helps reduce stockouts and overselling. Accuracy still depends on goods movements being recorded in your systems.
Can it prepare quotes and answer RFQs outside office hours?
Yes. An AI agent can acknowledge incoming RFQs and answer order-status enquiries, check lead times and stock, and prepare a draft quote from your pricing rules. Your sales team approves commercial prices before a quote is sent, and each step is logged to the customer's account.
Can it automate production and sales reporting?
Yes. Instead of building reports by hand, live dashboards pull production output, orders, stock and sales into one place, so you see performance as the data updates rather than at month-end.
Can it help chase suppliers and purchase orders?
Yes. The system tracks open purchase orders, flags what's overdue and sends supplier follow-ups on the schedule you set, so procurement no longer depends on one spreadsheet.
Do I stay in control of what it does?
Yes. You decide what runs automatically and what waits for approval, the system works from your accounts and pricing rules, and workflow actions are logged where the systems allow. We confirm data handling for each project, including which AI providers are used, their no-training terms where available, and where the system is hosted (your infrastructure or a managed server).
How long does it take to set up?
It depends on scope, access and approvals. A focused build such as an order-intake flow or an RFQ agent is quicker to set up than a full setup across orders, inventory, quoting and reporting, which is usually delivered in phases. We set out the proposed phases and timeline in your proposal.
How much does it cost?
Cost depends on the volume, systems and integrations you need. We discuss your process in a free discovery consultation, then provide a tailored scope and private quote in your proposal. We don't list one-size-fits-all project prices.
Will quotes be sent automatically?
Not by default. The system prepares a draft quote from your pricing rules, and a salesperson approves the commercial prices before it is sent. Any change to that rule is agreed with you first.
Do you build RFID scanners or factory hardware?
No. We work on software: integrations between your ERP, spreadsheets, documents and messaging tools. Where your existing scanners, machines or sensors export data or offer an API, we can bring that data into your workflows.
Next step
Let's map this workflow for your business.
The right solution depends on how your team works today, the software you use and where people need to stay in control. Start with a free discovery. We'll prepare a tailored initial plan and proposal, then quote implementation after we understand your requirements.
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