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AutoCount & E-Invoice Automation

AutoCount and e-invoice automation that gets invoices into your books.

Supplier invoices into AutoCount without retyping, with MyInvois e-invoicing scoped as its own step.

We connect to AutoCount through its API where your edition allows it, read each supplier invoice, check the company, supplier and account code, and create a draft only after a reviewer approves. Where you need it, we also prepare e-invoice data from your sales records for LHDN's MyInvois System.

Discuss a Solution See how it works
  • A reviewer approves every draft
  • Duplicate and wrong-client checks
  • Built around your AutoCount books

No upfront consultation fee. Free discovery and a free tailored proposal.

The challenge

AutoCount isn't slow. Getting invoices into it is.

Supplier invoices arrive by email, upload and phone photo. Each one is keyed in, coded and checked by eye, and mistakes surface at month end or during the audit.

Manual AutoCount entry
With AutoCount automation
Every invoice typed into AutoCount by hand
Fields read and mapped to AutoCount for review
Invoices filed in the wrong company book
Bill-To checked against the target company book
GL codes picked from memory, book by book
GL account suggested from that book's history
The same invoice entered twice
Duplicate check run against AutoCount itself
Checks done by eye, if there's time
A reviewer approves, then a draft is created
What we build

What we automate around AutoCount.

The slow work sits between the invoice and the ledger. We automate the typing and the checks, and leave the accounting decisions with your team.

01

Invoice capture

Invoices collected from email, upload or a shared folder, as PDFs, scans or photos, and grouped by company book.

02

Supplier identification

Each supplier is matched to an existing creditor in that book. New or unclear suppliers are flagged, not created silently.

03

GL and account mapping

Each line gets a suggested GL account and tax code from that company's own booking history, not a generic category.

04

Duplicate and entity checks

Rules check AutoCount for duplicates, the Bill-To against the company book, and the codes against your chart of accounts.

05

Review queue

Accountants see the invoice beside the mapped fields, fix anything doubtful and approve. Every edit is logged.

06

Draft creation and tracking

After approval, a draft purchase invoice is created in AutoCount and logged, so you can see what is pending or drafted.

See how it works

From supplier invoice to AutoCount draft.

Rules check the company, supplier and codes the same way every time. AI reads the invoice and suggests the coding, and a reviewer approves before a draft is created.

See it with
  1. Step 1 of 4Invoice received

    Supplier B emails an invoice addressed to Client C

  2. Step 2 of 4Read and mapped

    Finds creditor 400-S012 and suggests the GL account per line

  3. Step 3 of 4Validated by rules

    Bill-To, duplicate and account code checks pass

  4. Step 4 of 4Draft or review

    Accountant approves, and a draft purchase invoice is created

    Draft created in AutoCountHeld for a reviewer
AI reads and decides within your rulesAutomated stepsYour team, when a person is needed
Connected systems

Built around AutoCount, not instead of it.

AutoCount stays your system of record. The automation collects invoices where they arrive, checks them, and writes approved drafts into the right book.

Where invoices arrive
  • Gmail
  • Google Drive
  • Upload portal
Review and alerts
  • Review dashboard
  • Slack
  • Google Sheets
Your AutoCount booksDrafts written after approval
Sales sources
  • Shopify
  • WooCommerce
  • HubSpot
E-invoicing, if in scope
  • LHDN MyInvois API
  • Your existing e-invoice setup

AutoCount Cloud connects through its API. For other AutoCount editions and versions, we confirm the integration route during discovery. MyInvois access depends on your LHDN setup and permissions.

Document processing & OCR →
E-invoice scope

AutoCount entry and e-invoicing are separate jobs.

Getting invoices into AutoCount is an accounting workflow. Submitting e-invoices to LHDN's MyInvois System is a separate step with its own rules, so we scope the two separately and agree what is included.

AutoCount workflow
Invoice capture, field and code mapping, checks, approval and AutoCount drafts. This is the core of most projects.
E-invoice data preparation
Where in scope, e-invoice fields are prepared from your AutoCount sales records, and missing buyer details are flagged before submission.
MyInvois submission, if needed
If your current setup doesn't already submit, we can build MyInvois API submission, store the validation result and route errors, rejections and cancellations to a person.
Check current requirements
E-invoice rules and timelines are set by LHDN and change over time. Check them on hasil.gov.my or with your tax adviser. We build the automation; we don't give tax or compliance advice.
Built with control

Built to be trusted with real books.

The automation does the typing. These controls keep the accounting decisions with the people responsible for the books.

Duplicate and entity checks

Each invoice is checked against AutoCount for duplicates and routed to the right company book. A mismatched Bill-To stops it.

Approval and exception queue

Codes are validated against your chart of accounts. Anything doubtful waits in an exception queue, and drafts are created only after approval.

Audit trail and access

Source files kept, extractions, edits and approvals logged, and access limited to the people who need it. Data handling, AI providers and hosting are confirmed per project.

No OCR or AI system reads every invoice correctly, so review stays part of the process.

Our work

Already running on real AutoCount books.

A Malaysian accounting firm's supplier invoices, around 1,500 a month, now take under a minute each in AutoCount, including review. The solution showcases cover MyInvois submission, bank reconciliation and job-to-invoice.

Client workAll client workView all →
Accounting firm · AutoCountHow an Accounting Firm Saved 100+ Hours a Month with AI Automation1,500invoices processed a month~5 min → <1 minper invoice, including reviewRead the case study →
Solution showcasesAll solution showcasesView all →
Finance & Accounting

MyInvois API integration for AutoCount and ERPs

Invoices pulled from AutoCount or your ERP, checked, submitted to LHDN by API, with rejections sent to staff.

See the workflow → Finance & Accounting

Bank reconciliation automation for AutoCount and Xero

Bank lines matched to invoices and ledger entries by your rules, with exceptions queued for finance to approve.

See the workflow → Field Services

Field service management software: job sheet to invoice

Completed job sheets, photos and sign-off become a draft invoice the same day, with extras approved by a supervisor.

See the workflow → Accounting Firms

Client portal for accounting firms on WhatsApp

Checklists and reminders on WhatsApp, files filed by client and period, missing items handed to staff.

See the workflow →
How we work

From a feasibility check to a staged rollout.

  1. 01

    Feasibility assessment

    We confirm your AutoCount edition, version and integration route, and how each company book is set up.

  2. 02

    Pilot on sample invoices

    We run your real invoices, including awkward ones, through the mapping and checks, and tune them.

  3. 03

    Acceptance tests

    We test agreed cases, such as duplicates, wrong-client invoices and new suppliers, before go-live.

  4. 04

    Staged rollout

    We start with one book or team and add more as results hold.

Every project has an agreed scope and acceptance criteria before the build starts.

Project scope

Scoped around your books.

Every AutoCount setup is different, so we scope yours around the books, documents and e-invoice needs involved. These factors shape it.

Invoice volume and types
Supplier invoices only, or bills, receipts and sales documents too.
Number of company books
One company book, or many client books, each with its own codes and creditors.
AutoCount edition and route
AutoCount Cloud connects through its API. Other editions need a route confirmed.
Checks and approvals
Duplicate and Bill-To checks, code rules, and who approves for each book.
Sales sources
Each e-commerce store, POS or CRM feeding AutoCount adds mapping and tests.
MyInvois scope
Work with your existing e-invoice setup, or build API submission and tracking.
FAQ

AutoCount and e-invoice questions.

Straight answers about scope, data, ownership and support. Can’t find yours? Ask us directly below.

Can you integrate with AutoCount through its API?

Yes. Our AutoCount invoice automation for a Malaysian accounting firm connects to AutoCount Cloud through its API, with one connection per client book. For other AutoCount editions and versions, we check the available integration route during discovery and confirm feasibility before we quote.

Does it post straight into our books, or can staff review first?

Staff review first. The AI reads and codes each invoice and the system runs its checks, but nothing is written to AutoCount until a person approves it. Entries go in as drafts, so your team keeps the final say on every posting.

What happens if the suggested account code is wrong?

Codes are suggested from that company's booking history and checked against its chart of accounts. The reviewer sees the suggestion beside the invoice and can change it before approving, and the change is logged. Codes that don't exist in the book are flagged rather than created.

How is wrong-client posting prevented?

Each invoice's Bill-To details are checked against the company book it's heading for, and anything that doesn't match is stopped for review. A duplicate check runs against AutoCount itself, and an accountant approves before a draft is created.

Is MyInvois integration included?

Only if it's in your scope. Many projects cover the AutoCount workflow alone. Where you need it, we can prepare e-invoice data from your sales records, submit it through the MyInvois API and store the result (the IRBM Unique Identifier Number, validation date and time, and validation link) against the original document. If your AutoCount edition or another provider already submits e-invoices, we work alongside that instead.

What happens when an e-invoice is rejected or fails validation?

A failed validation comes back with an error, which we route to the right person to correct and resubmit. LHDN's guideline also sets a short window after validation for buyer rejection requests and supplier cancellations, after which adjustments are made with a credit, debit or refund note. We surface each of these with the reason attached. Check the current guideline on hasil.gov.my, as the rules can change.

When does my business have to start e-invoicing?

That depends on LHDN's implementation timeline and your business. Check the current timeline on hasil.gov.my or ask your tax adviser. We build the automation; we don't give tax advice.

Where is our financial data stored, and how are records secured?

We confirm data handling for each project, including which AI providers are used, their no-training terms where available, and where the system is hosted (your infrastructure or a managed server). Source documents are kept, extractions, edits, approvals and submissions are logged, and access is limited to the people and systems that need it.

How much does AutoCount automation cost?

We provide a quote after learning about your systems, scope and requirements. We don't publish standard project rates. AutoCount licences and any third-party fees are separate.

Ask us on WhatsApp
Next step

Let's map your invoice workflow.

Tell us your AutoCount edition and send a few sample invoices. We'll show you what can be automated, where e-invoicing fits, and prepare an initial plan built around your books.

Discuss a SolutionNo upfront consultation fee. Free discovery and a free tailored proposal.
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