Bank reconciliation automation that clears the routine matches.
The statement comes in. Most lines are matched before finance opens the file.
Bank reconciliation automation reads lines from your statements or bank feed and matches them to invoices, bills and ledger entries by reference, amount and date. Vague descriptions get a suggested match, and anything uncertain waits in an exception queue for finance to approve.
- Matched to your ledger
- Your matching rules
- Finance approves exceptions
No upfront consultation fee. Free discovery and a free tailored proposal.
Month-end starts with a statement and a highlighter.
Finance downloads each statement, then ticks every line against invoices and the ledger by hand. Customers pay without references, combine invoices or pay part of one, and the unmatched lines pile up until month-end.
Before: ticking lines by hand
- Download statements from each bank
- Tick lines against open invoices
- Search the ledger for vague descriptions
- Ask sales who sent unknown payments
- Post receipts and build the recon report
After: the matching workflow
- Statements imported from each bank account
- Exact references matched to invoices
- Amount and date matches, then AI suggestions
- Exceptions reviewed and approved by financeYour team
- Approved matches posted, recon report updated
Finance works through a short exceptions list instead of the whole statement, and the reconciliation stays current through the month.
Four matching rules, strictest first.
In this bank reconciliation automation, every bank line goes through the same rules in order. A line stops at the first rule that matches it with confidence; anything left over goes to finance rather than being forced into a match.
An invoice number, DuitNow reference or customer code in the description. Matched and marked paid.
AutomatedOne open invoice for the same amount, within the date window you set. The rule used is logged.
AutomatedReads shortened payer names and combined transfers, then proposes invoices with a confidence level.
AIUnknown payers, part payments and bank charges wait for finance, with the likely options attached.
Your teamAI suggestions are proposals. Finance approves them before anything uncertain is posted to the ledger.
The rules do the ticking. Finance makes the calls.
Clear-cut matches are handled by rules you can read. Judgement on part payments, unknown payers and write-offs stays with finance.
- Importing statements from each bank account
- Matching exact references to invoices and bills
- Matching by amount within a date window
- Suggesting matches for vague descriptions
- Preparing the reconciliation report
- Approving AI-suggested matches
- Allocating part and combined payments
- Identifying unknown payers with sales
- Bank charges, refunds and reversals
- Signing off the month-end reconciliation
Uncertain matches wait for finance before posting.
- Posts an uncertain match without approval
- Writes off a difference on its own
- Changes entries in a closed period
Where the data comes from and goes.
Statements keep coming from the banks you use. Matches land in the accounting system finance already works in, with a record of every rule and approval.
AutoCount
XeroOpen invoices and bills
Google SheetsBanks and accounting systems differ in what their APIs and exports allow, so we confirm feeds, file formats and posting permissions during discovery.
Workflow automation →What finance teams report after automating reconciliation.
Published results from Malaysian companies that automated bank reconciliation and cash application.
A Malaysian direct-selling company, working from statement files issued by local banks.
The same company, with cash application 91.4% automated.
A Malaysian group of 20 companies, across receivables, payables and bank reconciliation.
- Lines matched without a person
- Exceptions per statement
- Unmatched amount at month-end
- Days to close the month
- Time from receipt to posting
What shapes automated bank reconciliation.
Every finance team banks and books differently. These factors shape the matching rules and the effort involved.
- Banks and accounts
- How many banks, accounts and currencies, and their statement formats.
- Bank data
- A bank feed, scheduled statement downloads or files uploaded by finance.
- Accounting system
- AutoCount, Xero or another ledger, and what its API allows.
- Matching rules
- Reference formats, date windows, tolerances and who approves what.
- Payment patterns
- Part payments, combined transfers, deposits and cash at the counter.
- Controls
- Approval levels, audit trail, period locks and who can post.
Bank reconciliation automation questions.
Straight answers about scope, data, ownership and support. Can’t find yours? Ask us directly below.
How does bank reconciliation work in AutoCount?
Finance checks each statement line against the receipts and payments recorded for that bank account, marks what matches and explains the difference. The slow part is finding the right invoice for every line. Automation does that matching first, posts approved receipts where your AutoCount version allows, and leaves finance a short exception list before completing the reconciliation in AutoCount.
Which banks does automated bank reconciliation work with?
Any bank whose statements you can export as CSV, Excel or PDF, including Malaysian banks' online banking exports, plus banks that offer a feed or API. IBG and DuitNow descriptions are read for invoice numbers and payer names. We test on your own statements during discovery, including a messy month.
Can approved matches be posted into AutoCount or Xero?
Yes, depending on your version and modules. AutoCount and Xero connect through their APIs or supported imports, and approved matches are posted as receipts or payments. Each posting records the rule that matched it and the person who approved it. Other accounting systems are checked during discovery for what they allow.
How are part payments and payments with no reference handled?
They go to finance with the likely options attached. A part payment is matched to its open invoice and flagged with the balance outstanding, and a transfer covering several invoices gets a suggested split. Payments with no reference are tried by amount and date, then AI reads the description; if nothing fits with confidence, the line waits in the exception queue.
How is this different from bank reconciliation software or doing it by hand?
It takes over the ticking, not the judgement. Compared with doing it by hand, routine lines are matched before finance opens the file. Compared with off-the-shelf bank reconciliation software, the rules are built around how your customers actually pay, including shortened payer names and combined transfers, and results land in the accounting system you already use.
Who can see our bank data?
Only the people and systems you approve. Statements are processed in the hosting you agree, AI providers are confirmed per project and customer details are handled under PDPA. Every match, approval and posting is logged, uncertain matches wait for approval, and entries in closed periods are left untouched.
What does it cost, and how long does it take to set up?
It depends on how many banks and accounts you reconcile, how statements reach you and what your accounting system allows, so it is quoted privately after a free discovery session. The timeline follows the same factors. We start with one bank account and its matching rules, check the results against a past month, then add the others.
More showcases you might like.
Other workflows we have mapped, starting with the ones closest to this one.
Finance & Accounting
MyInvois API integration for AutoCount and ERPs
Invoices pulled from AutoCount or your ERP, checked, submitted to LHDN by API, with rejections sent to staff.
See the workflow →
Accounting Firms
Client portal for accounting firms on WhatsApp
Checklists and reminders on WhatsApp, files filed by client and period, missing items handed to staff.
See the workflow →
Field Services
Field service management software: job sheet to invoice
Completed job sheets, photos and sign-off become a draft invoice the same day, with extras approved by a supervisor.
See the workflow →
Manufacturing
Stock reconciliation automation
Stock matched across warehouse system, ERP and order portal every night, with variances sent to the stock controller.
See the workflow →
Marketing Agencies
Marketing dashboard and automated client reporting
Ad and analytics data pulled on schedule, KPIs and anomalies ready, and a draft report for the account manager.
See the workflow →
E-Commerce
Shopify inventory management and dashboard
Competitor prices, stock forecasts and profit in one view, with restock orders drafted for the owner to approve.
See the workflow →Map your reconciliation process.
Send a recent bank statement and tell us how your team reconciles today. We'll show you which lines can be matched automatically and where finance stays in control. No obligation.